Inventory already has an identity
Each available unit has a unique QR tag tied to its receiving source and recorded goods cost.
Post-show inventory reconciliation
Sell first. Match the physical inventory afterward.
ShowTrack keeps scanning out of the live show. Number items as they sell, upload the Whatnot export afterward, and scan the sold QR tags in the same order.
Before, during, and after
A sequence that does not interrupt the seller.
The physical sale tags preserve order during the show. ShowTrack uses that order afterward to connect marketplace sales with the exact inventory units that left the business.
Use numbered sale tags
As items sell, apply physical tags beginning with 001. Keep ShowTrack out of the live presentation.
Upload and scan in sequence
Upload the Whatnot show export, then scan each sold item’s inventory QR tag in sale-tag order.
What the upload does
Validate the show data before replacing anything.
ShowTrack checks required columns and rows before the uploaded show data is saved. It accounts for failed or cancelled payment attempts and preserves an auditable skipped position when a sale cannot be resolved.
Paid sales can use one overall sequence or restart by grouped item name.
$0 items keep a separate sequence rather than shifting paid-sale positions.
A replacement upload is rejected if an existing scanned tag cannot be remapped unambiguously.
The CSV file itself is not retained after its rows are processed.
SALE TAGMATCHED RESULT
001QR tag scanned → first paid sale
002QR tag scanned → second paid sale
003Failed payment → acknowledged skip
004QR tag scanned → next paid sale
After matching
Move from a marketplace row to an actual unit.
Sale context
See the buyer, order identifiers, sale price, show, and sequence position associated with the match.
Inventory identity
See the exact QR-tagged unit that was sold rather than reducing only an aggregate product count.
Recorded cost
Carry the unit’s latest recorded goods cost into COGS and profit calculations.
Estimated fees
Apply the show’s commission, processing, per-transaction, and fee-tax settings.
Whatnot is a trademark of its respective owner. ShowTrack is an independent product and is not affiliated with or endorsed by Whatnot.
POST-SHOW CONTROL
Join the waitlistReconcile the show without slowing it down.
Join the waitlist to discuss your show setup and inventory sequence.